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[]
[]
["CHOOSE ROLE TYPE"]
[null,"School-based roles","Non-school-based roles"]
[]
[]
[]
[]
[]
[]
["..."]
[]
[]
[]
["INSTRUCTIONS"]
["Select the role from above and save the document. \n Once saved you can customise the document by inserting rows or using N/A as appropriate to tailor the induction program.\nOnce completed and signed, the induction planner becomes a record of the activities undertaken during induction.  It must be stored and available upon request for audit purposes.\n\nCorporate and regional office staff - store in Content Manager \nSchool staff - store in G:\\Data\\ Admin\n\nProvide a copy to the employee for their own records. \n\nPLEASE NOTE: \n1.\tContractors ( with duties similar to department employees) need to complete an induction program appropriate to the role they have been contracted to perform.\n2.\tIt is the principal/manager/supervisor responsibility to ensure the required mandatory training and other designated activities are completed within the identified timeframes.\n\nHyperlinks have been embedded throughout this document to assist with locating appropriate documentation. \nIf links are broken please contact  SSandCC@qed.qld.gov.au to notify of required update.\nVersion  10  January  2024"]
["NEW STARTER DETAILS"]
["Name"]
["Employee number (if appropriate)"]
["Role "]
["Manager / Team Leader / Supervising Teacher"]
["Mentor / Buddy (if appropriate)"]
["Start date "]
["End date  (if temporary appointment or on placement )"]
["PRE- COMMENCEMENT  - At least 1 week before start date "]
["Action",null,"Date actioned\nor N/A","Comments/notes",null,"Who"]
["µ","Forward appointment documentation to payroll services  ",null,"The first two activities are essential for establishing new starter access to systems and techology. New accounts in iRegister require appointment information."]
["µ","Advise iRegister of new user and provisioning requirements  for all required systems according to role (including non-departmental identity)\n",null,"iRegister can create an account 5 days prior to start date. \nRequired systems  include Content Manager, SAP, MYHR, MYHR WHS as appropriate "]
[null,"Request remote access via iRegister as required "]
[null,"Notify OneSchool administrator re access levels if appropriate ",null,"Refer to OneSchool Access Level guide for guidance "]
[null,"Send welcome pack / letter / email as appropriate ",null,"Content may include first day details, such as how to access, start time, location, who to report to, tea/cofee facilities,  security, information on parking etc"]
[null,"Prompt new starter to provide relevant medical advice regarding any reasonable adjustments required in the workplace as appropriate "]
[null,"Confirm current Blue Card status as appropriate ",null,"Employees (other than teachers) who are likely to work more than 7 days in a calendar year in a school require a Blue Card.  Teachers working in a State Delivered Kindergarten require an Exemption Card."]
[null,"Announce to the team that a  new starter is commencing"]
[null,"Organise a buddy / mentor / supervisor / supervising teacher as appropriate"]
[null,"Schedule initial meeting with line manager / supervisor / supervising teacher "]
[null,"Schedule introductions with key people, groups"]
[null,"Update phone directory as appropriate (including phone caller ID and message bank)"]
[null,"Update distribution / email lists and other relevant communication channels i.e. Teams, Sharepoint as appropriate "]
[null,"Update emergency contact list"]
[null,"Prepare ID Card/Badge application as appropriate "]
[null,"Allocate and prepare workspace / office / classroom"]
[null,"Organise/ order relevant supplies and equipment i.e. laptop, phone, other as appropriate "]
[null,"Order relevant personal protective equipment as appropriate"]
["ORIENTATION AND SOCIALISATION Day 1 - Week 1 "]
["Action",null,"Date actioned\nor N/A","Comments/notes",null,"Who"]
[null,"Introduce to the team"]
[null,"Introduce to buddy / mentor / supervising  teacher as appropriate"]
[null,"Conduct tour of main work area / classroom / grounds and facilities"]
[null,"Provide information on how to access to first aid"]
[null,"Ensure apprporiate building emergency and/or evacuation training is completed on the first day",null,"Corporate and regional staff need to provide evidence of completion \nto obtain ID/Access cards. "]
[null,"Provide information on sign in and sign out procedures as appropriate "]
[null,"Organise ID/Access card or building access as appropriate ",null,"Recommended timing - Day 1"]
[null,"Ensure Tax declaration form is completed and submitted to Payroll as appropriate ",null,"Recommended timing - Day 1"]
[null,"Explain hours of work - lunch and tea breaks, rosters, accumulated days off (ADO), flexi time, overtime,as appropriate",null,null,null,"..",".",".."]
[null,"Explain timesheets if applicable"]
[null,"Explain personal leave, protocols and expectations for sick leave and carers leave"]
[null,"Provide information on on process for notifying school/office of absenteeism or illness"]
[null,"Provide information about interstate travel as appropriate"]
[null,"Provide an introduction to MyHR Self-Service – how to submit leave forms, overtime, change contact and bank details, view payslip and payment summaries"]
[null,"Provide an introduction to Oneportal and Policy and Procedure Register as appropriate "]
[null,"Provide an introduction to Services Catalogue Online - how to access, what to use it for."]
[null,"Explain that IT Service Centre is the department's first point of contact for any IT related issues and queries"]
[null,"Explain attendance at staff meetings or other regular scheduled meetings, consider regular calendar invites including Committee Meetings and Teams meetings as appropriate "]
[null,"Set up signature block for emails as appropriate"]
[null,"Conduct initial one on one  meeting with new starter and provide \noverview of role and work to be undertaken.  ",null,"Recommended timing - Day 1 "]
[null,"Set up and confirm regular schedule of one on one meetings with new starter.",null,"Recommended timing - Day 1 "]
["MANDATORY TRAINING within 1 week of commencing",null,null,null,null,null,"s"]
["Action",null,"Date actioned\nor N/A","Comments/notes",null,"Who"]
[null,"Organise for new starter to complete the appropriate mandatory training program ",null,"Within one week of commencement - noting that leaders and managers complete Management Foundations and employees complete Mandatory All Staff Training (MAST) program."]
[null,"Organise for  new starter to complete other mandatory training relevant to role – refer to Mandatory Annual Training Ready Reckoner",null,"Recommend listing out employee's additional role specific mandatory training."]
[null,"Organise for new starter to review and complete Key Message guide",null,"See Key Message Guide Fact Sheet for more information"]
[" HEALTH SAFETY & WELLBEING Day 1 to  30 days "]
["Action",null,"Date actioned\nor N/A","Comments/notes",null,"Who"]
[null,"Provide information and guidance on the safety and safe work practices required,  prior to starting work",null,"Recommended timing - Day 1"]
[null,"Provide information and issue personal protective clothing and equipment (PPE) prior to starting work ",null,"Recommended timing - Day 1"]
[null,"Provide information and guidance on ergonomics as appropriate and follow through on any reasonable adjustments",null,"Office Ergonomics guide"]
[null,"Explain workplace health and safety responsibilities including workers responsibilites, employers duty of care, workplace commitment to safety"]
[null,"Explain consultative and communication processes, e.g. how to raise issues."]
[null,"Explain workers compensation claims process and rehabilitation including process for reporting injuries"]
[null,"Explain incident reporting procedures, including the necessity to report hazards, near misses and incidents"]
[null,"Provide name/s of the fire warden and first aid officer and location of the first aid kit"]
[null,"Introduce to key personnel including health and safety advisor, rehabilitation officer and others as appropriate."]
[null,"Explain and sign off (if applicable) relevant health and safety documentation (e.g. Safe Work Method Statements, Safe Work instructions)"]
[null,"Provide overview of Employee Assistance Program"]
[null,"Provide overview of Staff wellbeing – learning and resources"]
[null,"Provide overview of flexible work arrangements "]
["EMPLOYMENT CONDITIONS AND BENEFITS Day 1 to 30 days "]
["Action",null,"Date actioned\nor N/A","Comments/notes",null,"Who"]
[null,"Conditions of employment (Awards and Certified Agreements)"]
[null,"Payroll, allowances, superannuation"]
[null,"Salary packaging"]
["WORKING FOR THE DEPARTMENT Day 1 to 30 days"]
["Action",null,"Date actioned\nor N/A","Comments/notes",null,"Who"]
[null,"Provide overview of  the Code of Conduct ",null,"Recommended timing - Day 1"]
[null,"Provide overview of Standard of Practice",null,"Recommended timing - Day 1"]
[null,"Reinforce that department has zero-tolerance for fraud and corruption",null,"Recommended timing - Day 1"]
[null,"Provide overview of how to identify and declare a conflict of interest as per the procedure.",null,"Recommended timing - Day 1"]
[null,"Provide overview of Excellence and Equity strategy, including Education Futures Institute"]
[null,"Provide overview of organisational structure"]
[null,"Share and discuss the Strategic Plan"]
[null,"Explain key priorities and initiatives"]
["ROLE SPECIFIC GUIDANCE - SCHOOL BASED ROLE Day 1 to 30 days "]
["Action",null,"Date actioned\nor N/A","Comments/notes",null,"Who"]
[null,"Explain school priorities and vision"]
[null,"Explain the code of school behaviour"]
[null,"Provide introduction to OneSchool"]
[null,"Provide overview of school purchasing and approval processes"]
[null,"Provide overview of school administrative processes"]
[null,"Provide overiew of School Emergncy Response Plan"]
[null,"Provide overview school policies and procedures"]
["ROLE SPECIFIC GUIDANCE - SCHOOL LEADER Day 1 to 30 days "]
["Action",null,"Date actioned\nor N/A","Comments/notes",null,"Who"]
[null,"Provide overview of regional services and officers"]
[null,"Organise introduction to P&C executive"]
[null,"Provide overview school financial, planning and budgetging processes"]
[null,"Provide overivew planning and reporting requirements"]
[null,"Provide overview School Improvement Model"]
[null,"Provide overview Australian Professional Standard for Principals"]
[null,"Organise meeting with Queensland Teachers’ Union (QTU) delegate"]
[null,"Provide information on QTU membership"]
["ROLE SPECIFIC GUIDANCE - BUSINESS MANAGER Day 1 to 30 days "]
["Action",null,"Date actioned\nor N/A","Comments/notes",null,"Who"]
[null,"Provide link to Business Manager and Administration Support Centre"]
[null,"Provide overview of regional services and officers"]
[null,"Organise introduction to P&C executive"]
[null,"Provide overview school financial, planning and budgetging processes"]
[null,"Provide overivew planning and reporting requirements"]
[null,"Provide overview School Improvement Model"]
[null,"Organise meeting with Together Union delegate"]
[null,"Provide information on Together Union membership"]
[null,"Provide information on School Business Managers’ Association (SBMAQ) membership"]
["ROLE SPECIFIC GUIDANCE - TEACHER Day 1 to 30 days"]
["Action ",null,"Date actioned\nor N/A","Comments/notes",null,"Who"]
[null,"Explain classroom location and how to access  resources"]
[null,"Explain how to access and use relevant curriculum planning documents "]
[null,"Organise for OneSchool training as required "]
[null,"Provide overview of bus and playground duties"]
[null,"Provide overview of Australian Professional Standards for Teachers"]
[null,"Explain continuing professional development (CPD) requirements"]
[null,"Provide an overview of moving from provisional to full registration as appropriate "]
[null,"Organise meeting with Queensland Teachers’ Union (QTU) delegate"]
[null,"Provide information on QTU membership"]
["ROLE SPECIFIC GUIDANCE - BEGINNING TEACHER Day 1 to 30 days"]
["Action",null,"Date actioned\nor N/A","Comments/notes",null,"Who"]
[null,"Provide overview and organise access to the Beginning Teacher Learning Suite"]
[null,"Provide overview and access to the Beginning teacher Learning Plan"]
[null,"Ensure beginning teacher is matched with a mentor"]
[null,"Organise for first meeting with mentor"]
["ROLE SPECIFIC GUIDANCE - TEACHER AIDE Day 1 to 30 days "]
["Action",null,"Date actioned\nor N/A","Comments/notes",null,"Who"]
[null,"Provide information on class allocations and timetable"]
[null,"Explain Standard job model, requirement to work rostered hours (ordinary hours plus 12.5%)"]
[null,"Explain requirement to attend 3 x professional development days, even when not rostered"]
[null,"Explain more than 10 days leave without pay during term will affect holiday pay"]
[null,"Explain bus and playground duties"]
[null,"Explain expectations regarding supervising children/students"]
[null,"Provide overview of managing student health support needs as appropriate ",null,"Refer to Managing student health support needs at school procedure "]
[null,"Provide overview of first aid responsibilities and training as appropriate"]
[null,"Organise paid 30 minute induction  meeting with United Workers Union (UWU) representative",null,"Within first 5 days of commencement \nwhere practicable."]
[null,"Provide information on UWU membership"]
[null,"Share union video"]
["ROLE SPECIFIC GUIDANCE - SCHOOL BASED PUBLIC SERVANT Day 1 to  30 days"]
["Action",null,"Date actioned\nor N/A","Comments/notes",null,"Who"]
[null,"Provide overview of duties and workprocess to follow "]
[null,"Ensure access to the technology, systems and information required to undertake the \nrole"]
[null,"Organise meeting with Together Union delegate"]
[null,"Provide information on Together Union membership"]
["ROLE SPECIFIC GUIDANCE - CLEANER Day 1 to 30 days "]
["Action",null,"Date actioned\nor N/A","Comments/notes",null,"Who"]
[null,"Conduct tour of work area including personal storage facility"]
[null,"Provide access to Technical Induction program training "]
[null,"Provide link to School Facilities Operations Sharepoint"]
[null,"Organise specific cleaning equipment training as required "]
[null,"Provide overview of School cleaning"]
[null,"Complete ADO Agreement"]
[null,"Discuss ADO task requirements and provide link to ADO task planner on Sharepoint"]
[null,"Provide copy of the Cleaning Progam and areas to be cleaned"]
[null,"Provide information in relation to SOA requirements for chemicals and consumerables"]
[null,"Provide a copy of the school cleaning frequences document"]
[null,"Provide overview of equipment, safe use, maintenance, storage and ordering "]
[null,"Provide overview of personal protective equipment to be used "]
[null,"Provide overview of vaccination programs and  how to access"]
[null,"Organise meeting with United Workers Union (UWU) delegate"]
[null,"Provide information on UWU membership"]
["ROLE SPECIFIC GUIDANCE - SCHOOL OFFICER  Day 1 to 30 days "]
["Action",null,"Date actioned\nor N/A","Comments/notes",null,"Who"]
[null,"Organise for completion of General construction induction training if required",null,"Recommended timing - 1 month "]
[null,"Provide role specific health, safety and well -being information and instruction including but not limited to:",null,"Schools Officers induction"]
[null,"·       training on equipment use/ standard operating procedures"]
[null,"·       procedures for reporting hazards"]
[null,"·       procedures for reporting incidents and injuries"]
[null,"·       first aid arrangements, hygiene control/disinfection requirements"]
[null,"·       equipment, safe use, maintenance storage and ordering"]
[null,"·       personal protective equipment and sun safety"]
[null,"·       housekeeping"]
[null,"·       purchasing procedures"]
[null,"·       maintenance procedures"]
[null,"·       chemical management"]
[null,"·       security procedures"]
[null,"Organise for school officer to view Asbestos Awareness video and discuss application",null,"Recommeded timing - first week"]
[null,"Organise meeting with Together Union delegate"]
[null,"Provide information on Together Union membership"]
["ROLE SPECIFIC GUIDANCE - SCIENCE TECHNICIAN Day 1 to 30 days "]
["Action",null,"Date actioned\nor N/A","Comments/notes",null,"Who"]
[null,"Provide role specific health, safety and well -being information and instruction including but not limited to:"]
[null,"·       training on laboratory equipment use/ standard operating procedures"]
[null,"·       procedures for reporting hazards"]
[null,"·       procedures for reporting incidents and injuries"]
[null,"·       first aid arrangements, hygiene control/disinfection requirements"]
[null,"·       laboratory equipment, safe use, maintenance, storage including glass and biological material "]
[null,"·       personal protective equipment "]
[null,"·       housekeeping"]
[null,"·       purchasing procedures"]
[null,"·       maintenance procedures"]
[null,"·       chemical storage, handling and management "]
[null,"·       asbestos management (if relevant)"]
[null,"·       security procedures"]
[null,"Introduce industry specific associations such as QEST, RSC and SETA",null,"Queensland Education Science Technicians"]
[null,null,null,"Royal Society of Chemistry"]
[null,null,null,"Science Education Technicians Australia"]
[null,"Organise meeting with Together Union delegate"]
[null,"Provide information on Together Union membership"]
["ROLE SPECIFIC GUIDANCE - AGRICULTURAL ASSISTANT Day 1 to 30 days "]
["Action",null,"Date actioned\nor N/A","Comments/notes",null,"Who"]
[null,"Overview of Animals in Queensland schools procedure "]
[null,"Provide veterinarian contact details "]
[null,"Complete the Agricultural Assistants Safety Checklist ",null,"Recommended timing Day 1 "]
[null,"Provide copy of Agricultural Assistant Emergency Information ",null,"Recommended timing Day 1 "]
[null,"Complete review of the relevant sections of your schools local version of the Workplace Risk Assessment and Controls",null,"Recommended timing first 30 days  "]
[null,"Organise meeting with Together Union delegate"]
[null,"Provide information on Together Union membership"]
["ROLE SPECIFIC GUIDANCE - CORPORATE / REGIONAL PUBLIC SERVANT Day 1 to 30 days"]
["Action",null,"Date actioned\nor N/A","Comments/notes",null,"Who"]
[null,"Provide overview of duties, projects to be undertaken and workprocess to follow "]
[null,"Ensure access to the technology, systems and information required to undertake the \nrole"]
[null,"Provide overview of Content Manager and how it is used for record keeping "]
[null,"Provide overview of Alloc8 as appropriate "]
[null,"Organise meeting with Together Union delegate"]
[null,"Provide information on Together Union membership"]
["ROLE SPECIFIC GUIDANCE - SENIOR EXECUTIVE SERVICE Day 1 to 30 days "]
["Action (Provide Overview)",null,"Date actioned\nor N/A","Comments/notes",null,"Who"]
[null,"Senior Executive Service – Employment conditions (Directive 09/23)"]
[null,"Senior Executive Service officer declarations of interest"]
[null,"SES officer may request (in writing) Integrity Commissioner’s advice on an ethics or integrity issue"]
[null,"Administrative Arrangements Order"]
[null,"Fixed term contracts of employment - executive employees (Directive 11/23)"]
[null,"Ensure completion and return of Declaration of Interests ",null,"Recommended timing 1 month ",null,null,".",".","."]
[null,"Ensure completion of Related Third Party form ( EMB members only)",null,"Recommeded timing 1 month \nContent Manager - 17/1634"]
["ROLE SPECIFIC GUIDANCE - SENIOR OFFICER  Day 1 to 30 days "]
["Action ",null,"Date actioned\nor N/A","Comments/notes",null,"Who"]
[null,"Provide overview of responsibilites and workprocess to follow "]
[null,"Ensure access to the technology, systems and information required to undertake the \nrole"]
[null,"Senior Officer – Employment Conditions (Directive 11/17)"]
[null,"Administrative Arrangements Order"]
["ROLE SPECIFIC GUIDANCE - PRESERVICE TEACHERS Day 1 to Week 1"]
["Action ",null,"Date actioned\nor N/A","Comments/notes",null,"Who"]
[null,"Sight the preservice teacher HEI identification "]
[null,"Check preservice teacher has a copy of the university provided placement handbook or similiarly named document"]
[null,"Explain relevant roles and responsibilities including supervising teachers"]
[null,"Provide overview and organise access to the Beginning Teacher Learning Suite"]
[null,"Provide overview of managing risks in curriculum (CARA)"]
[null,"Provide overview of HEI complaints process "]
[null,"Provide information on QTU membership"]
["ROLE SPECIFIC GUIDANCE - ADULT STUDENTS ON PLACEMENTS  Day 1 to Week 1 "]
["Action ",null,"Date actioned\nor N/A","Comments/notes",null,"Who"]
[null,"Check registration - applicable to provisional psychology students only"]
[null,"If  adult student on placement is under 18, obtain parental/guardian consent for the student to participate in education activities under the supervision of the supervisor.\n"]
[null,"Explain relevant roles and responsibilities, including supervisor "]
[null,"Check  adult student on placement has a copy of the university/TAFE provided \nhandbook or similarly named document"]
[null,"Review and discuss placement documentation, guidelines, and any relevant placement \nassessment requirements."]
["ROLE SPECIFIC GUIDANCE - INTERNS Day 1 - 30"]
[null,"Provide copy of program Guidelines"]
[null,"Ensure intern is matched with Supervising and Mentor teachers as per program Guidelines"]
[null,"Organise meeting with Supervising and Mentor teachers as per program Guidelines"]
[null,"Provide copy of Internship  Phases document"]
[null,"Provide copy and outline the Intern Annual Performance Development Plan"]
[null,"Provide copy of and explain Gradual Release Indicators"]
[null,"Ensure intern can access the OnePortal page for the appropriate Internship Program"]
["POSITIVE PERFORMANCE MANAGEMENT AND DEVELOPMENT Day 1 to 90 days "]
["Action",null,"Date actioned\nor N/A","Comments/notes",null,"Who"]
[null,"Establish role expectations and schedule meeting dates to check in on progress"]
[null," Set up schedule of due dates for probation review and finalisation processes",null,"Probation due dates vary depending on role type"]
[null,"Explain positive performance management and development process relevant to role ",null,"The Positive Peformance Management Directive 15/20 seeks to ensure all employees have a clear statement of expectation and structured review and feedback available to them."]
[null,"Discuss performance standards"]
[null,"Provide on the job training, coaching and /or mentoring "]
[null,"Explain how to access professional development "]
[null,"Set up relevant performance and development plan \n (Corporate staff save PDP to MyHR PCT)",null,"PDP (Public servants) to be developed within one month of commencement."]
["COMPLETION 90 days / Aligned with probation "]
["Action",null,"Date actioned\nor N/A","Comments/notes",null,"Who"]
[null,"Ensure all relevant sections of the planner have been addressed "]
[null,"Collect feedback on the Induction program "]
[null,"Store completed Induction planner in an authorised recordkeeping system ",null,"Content Manager for corporate or regional\nG:/Data/Admin for school"]
["SIGNATORIES Your signature acknowledges that this document is an accurate record of the induction provided."]
[null,"Employee name",null,"Manager name"]
[]
[null,"Employee signature",null,"Manager signature"]
[]
[null,"Date",null,"Date"]
[null,"PRIVACY - The department will use any personal information provided for the purpose of registering your details as a new employee in the appropriate systems and for remaining in contact with you. Your personal information is only accessed by persons authorised to do so. Your personal information is dealt with in accordance with the Information Privacy Act 2009.\n\nIMPORTANT REMINDER: Completed Induction planners are offical records. They need to be stored and available upon request for audit purposes. \nCorporate and Regional staff - store in Content Manager.\nSchool staff - store in G:\\Data\\Admin."]
["VOLUNTEER DETAILS"]
["Volunteer name"]
["Supervisor / School  Contact"]
["Start date"]
["Action",null,"Date actioned\nor N/A","Comments/notes",null,"Who"]
[null,"Explain sign in process"]
[null,"Check current Blue Card status"]
[null,"Organise for the review and completion of Key Messages guide "]
[null,"Conduct tour of work site "]
[null,"Provide information on sign in  and sign out procedures "]
[null,"Provide overview of emergency procedures including access to First Aid"]
[null,"Introduce to relevant personnel"]
[null,"Provide overview of work to be undertaken"]
[null,"Provide relevant work health and safety information and instruction as appropriate "]
["SIGNATORIES Your signature acknowledges that this document is an accurate record of the induction provided."]
[null,"  Name",null,"Supervisor  name"]
[]
[null," Signature",null,"Supervisor  signature"]
[]
[null,"Date",null,"Date"]
[null,"PRIVACY - The department will use any personal information provided for the purpose of registering your details as a new employee in the appropriate systems and for remaining in contact with you. Your personal information is only accessed by persons authorised to do so. Your personal information is dealt with in accordance with the Information Privacy Act 2009.\n\nIMPORTANT REMINDER: Completed Induction planners are offical records. They need to be stored and available upon request for audit purposes. \nCorporate and Regional staff - store in Content Manager.\nSchool staff - store in G:\\Data\\Admin."]