The plans you develop for your team will be influenced by, and aligned with, planning at the strategic and operational levels of the organisation. The
Corporate Governance Framework shows the links between plans and accountabilities across the department.
You will be managing the achievement of deliverables, which may involve:
- project plans
- budgets
- performance and development plans
- planning for change.
You will need to align your team planning to the operational plan for the business unit, developed to deliver outcomes related to strategic plans.
Project plans
You will be overseeing and perhaps coaching team members in developing and implementing project plans. A project delivery guide is available to help you manage your team's project plans.
Team plans
Team plans address:
- task allocation based on capabilities and interests
- due dates for deliverables
- regular communication
- planned leave
- outcomes from performance conversations.
Planning should involve all members of the team to generate shared ownership and goals.
Individual performance and development plans
Quality performance and development planning and action is a key component of the performance and development process and helps our people learn, grow and have a greater impact in their roles.
Establishing regular conversations with each of your team members will ensure they:
- are clear about their responsibilities
- have the support they need to achieve work goals
- are able to develop capabilities that will help them further their careers.
Performance and development plan templates are available for you to document your developmental opportunities and goals as well as conversations throughout the year, both informal catch-ups and as part of the annual process. Current employees can learn more about the performance and development process, including documenting goals and development plans, on OnePortal.
Change management planning
Successful change in organisations is dependent on how the people affected are readied for and supported through the change.
One popular model for positively engaging your people with change is Prosci's ADKAR.
The stages need to be addressed in sequence as they build upon one another:
1. Awareness of the need for change
Why is the change happening?
What is the nature of the change?
What is the risk of not changing?
Questions to ask about your team:
- What is the level of awareness of the need to change?
- Do you need to raise awareness further?
- How will you do this?
2. Desire to make the change happen
Personal motivation to support the change.
Organisational drivers to support the change.
Questions to ask about your team:
- What is the level of desire to support and participate in the change?
- Why would they want to change?
- What might be influencing them not to want to change?
- How will you address this?
3. Knowledge about how to change
Knowledge, skills and behaviours required during and after the change.
Understanding how to change.
Questions to ask about your team:
- What is the level of knowledge on how to change?
- How can they be assisted to gain the knowledge they need?
- What is the best way to improve their understanding of how to change?
4. Ability to implement new skills and behaviours
Demonstrated ability to implement the change.
Barriers that may inhibit implementing the change.
Questions to ask about your team:
- What is the level of ability to implement the change?
- Are additional resources needed?
- Do routines need to be altered to enable changes to happen?
- Is coaching required?
5. Reinforcement to retain the change once it has been made
Mechanisms to keep the change in place.
Recognition, rewards, incentives, successes.
Questions to ask about your team:
- What is the level of reinforcement required to sustain the change?
- What will you put in place?
Ensure that the change required is well-defined and actionable.
Risk management planning
All employees have an obligation to consider potential risks that may affect the intended outcomes of departmental initiatives.
Enterprise Risk Management provides information about best practice risk management strategies.